CONSTITUTION of Estonian National Field Target Association
1. Estonian National Field Target Association (in Estonian briefly ERFTA, hereinafter referred to as the Association) is a non-profit and charitable organization made up of legal persons, operating in public interest and on a voluntary basis. Its objectives and core activities are focused on engaging in field target, hunter field target and benchrest shooting and creating conditions for these activities. The name of the Association in English is Estonian National Field Target Association (an international abbreviation ENFTA).
2. The Associtation coordinates field target shooting, hunter field target shooting and benchrest shooting activities in Estonia.
3. In its activities the Association follows the Non-profit Associations Act, the Sport Act and other legal acts of Estonia, the current Constitution, the constitution of WFTF and the acts and guidelines enforced by the federation.
4. It is not the aim of the Association or its core business to gain an income through economic activities. The Association shall use its income in order to meet the objective set out in its Constitution. The income is not distributed among the members, benefits evaluated in cash are not provided to its members.
5. The Association has its own system of symbols.
6. The Association has its seal and bank accounts. The calendar year is the financial year of the Association.
7. The location of the Association is the location of the Tallinn Field Target Club.
II Purpose and activities of the Association
8. The objective of the Association is to improve the field target, hunter field target and benchrest shooting and develop sport as a way of life among the population, advocate and coordinate hobby and competitive sports.
In order to reach this goal the Association shall:
1) coordinate the activity of its members, pool resources and means to provide practical, methodological and other kind of assistance to its members; 2) advocate doing sports and involve those who are interested in the shooting sports in the activities of the Association with the help of its members; 3) actively engage in promoting the shooting sport, thus increasing the public interest; 4) organize sports activities not aiming to derive profit out of them, organize national and international competitions and conclude agreements for conducting them, organize participation in the competitions, prepare grading, appoint the representatives of the Association to participate in international competitions, work out the competition instructions of the Association; support and reward sportsmen, coaches, referees and supporters; 5) support the preparation of the Association’s national teams according to the means available and send the sportsmen to international competitions; 6) protect and represent the common interests of its members, develop cooperation with WFTF and its member associations, other organizations , government bodies, local governments, business and other associations and individuals both at home and abroad; 7) coordinate and organize training activities in shooting, preparation and certification of coaches and referees and the preparation of appropriate training materials; issue the licences of shooting sportsmen and referees and shooting instructors according to the Weapons Act; if possible, engage coaches-instructors, reward the people and organizations excelling in promoting sports activities; 8) conduct commercial fee-charging sports events in order to raise funds for organizing shooting activities, accept financial donations and appropriations, conduct transactions with the assets in the Association’s use and possession and needed for achieving its main objective, conclude sponsorship and advertising agreements;
9. As a member of WFTF, the Association is the sole national organization representing field target shooting, being competent to work out the Estonian field target , hunter field target and benchrest shooting development strategy and tactics and draw up respective development programmes.
III Membership admission, terms and conditions of withdrawal and exclusion
10. The Association has members, supporting members and honorary members. 1) A member of the Association may be a legal person following the Constitution, actively participating in the activities of the Association and paying the fees imposed on a member. The membership of the Association’s members is formed through a club, community, association or society. 2) A supporting member is not a member of the Association in the meaning of the Non-profit Associations Act. A supporting member is entitled to participate in the activities of the Association without a voting right. 3) Natural persons who have significantly contributed with their personal actions to the activities of the Association may be appointed as honorary members of the Association at the General Assembly based on the proposal of the Board of the Association. This is the highest honour the Association can demonstrate. The honorary members take part in the Association’s activities without the right to vote.
11. For getting the Association’s membership, a written application has to be submitted. The Board shall decide on it within 10 calendar days starting from the day of receiving it. The Board’s decision on the membership shall come into force when the membership fee has been transferred to the bank account of the Association. The General Assembly of the Association shall determine the amount of a single membership fee, as well as the annual membership fee and the payment term and order of payment.
12. The Association membership and the performance of the right of a member cannot be transferred. In case of the termination of the legal person’s operations, its membership in the Association shall terminate. The membership shall preserve if membership is transformed in the manner stipulated by law. In case the member merges or separates, its rights of a member shall terminate. In case a member becomes separated, the membership of a divided person in the Association shall preserve.
13. The member of the Association may, at the discretion of its governing body and on the basis of a written application submitted to the Association, withdraw from the Association’s membership after a one-month term of advance notice and settling of mutual obligations. The requirement of the term of advance notice shall not be applied if the member’s rights and obligations are changed significantly or, based on a fair assurance, remaining as a member is not possible.
14. A member may be excluded from the Association by the resolution of the Board if the latter does not adhere to the stipulations of the Constitution or has considerably damaged the Association’s moral or proprietary interests, or has systematically not followed the acts enforced by the elected bodies of the Association or its leaders within the limits of their competence, or has not paid the membership fee of the Association during one (1) year. The member excluded from the Association has to be informed of the decision of their exclusion from the Association and the reasons for it in writing within one calendar month. When the membership is terminated, the entrance fee and membership fees paid shall not be returned.
15. If membership terminates in the middle of the financial year, the member has to pay the membership fee for the whole financial year. A member, whose membership of the Association has terminated, is not entitled to the assets of the Association.
16. A member of the Association is entitled to: 1) participate and be represented in all the events and activities of the Association; 2) use the sports facilities created by the Association in accordance with the procedure set up in the Association; 3) participate through their representatives with the voting right in the sessions of the General Assembly, elect and be elected to the governing bodies of the Association, represent the Association in other organizations and events based on the approval of the governing bodies; 4) present inquires and proposals on the actions of the elected bodies of the Association and get relevant information concerning the activities of the Association; 5) submit applications to the governing bodies of the association for receiving material assistance and other support; 6) use the insignia and assets of the Association in accordance with the conditions laid down by the Association; 7) withdraw their membership of the Association by submitting an appropriate application to the Board; 8) use other rights stipulated in the Non-profit Organizations Act and in this Constitution.
17. A member of the Association is obliged to: 1) follow the Association’s Constitution and statutes and fulfil the obligations foreseen for a member by the resolutions of the General Assembly; 2) develop and engage in the shooting sport; 3) participate through the representatives in the regular and extraordinary sessions of the General Assembly and in the work of the elected bodies of the Association, if elected; 4) pay the membership fee in time; 5) prudently and economically use the assets of the Association; 6) maintain and protect the good name of the Association, stand for the purposes and principles of the Association. Other obligations to the members can be set forth only by the resolution of the General Assembly.
IV Management and monitoring of the Association
18. The highest body of power of the Association is the General Assembly to be held as an ordinary assembly once a year six months after the end of the financial year at the latest. 19. The session of the General Assembly is attended by the members of the Association by their representatives by proxy, also by all Board members and permanent salaried employees. Each Association member shall send one authorized representative to the Assembly. Each authorized representative of the Association member shall have one vote at the General Assembly.
20. The General Assembly’s competence includes: 1) amending the Constitution; 2) changing the objective; 3) electing the President of the Association; 4) electing and recalling the Board members; 5) appointing the auditor; 6) deciding on the transaction with a member of the Board or any other body or submitting a claim against the member, and appointing the representative of the Association in this transaction or claim; 7) evaluating the activates of the Board; 8) confirming the annual report and next year’s budget and action plan; 9) deciding on a merger, division and termination; deciding on the rates of the entrance fee and membership fee; 10) deciding any other issue that has not been given to the competence of other bodies of the Association by law or the Constitution.
21. The convening of the General Assembly has to be notified at least 7 days before the session. The notification has to include the information about the date and time of the Assembly, its venue and agenda.
22. The extraordinary General Assembly can be convened by the Board or at least 1/10 of the members of the Association within 30 days if it is requested in writing and the reason for it is indicated. If the Board does not convene the General Assembly in the circumstances referred to in this clause, those willing to convene the Assembly may do it themselves.
23. The General Assembly is opened and it is chaired by the President of the Association or his/her authorized representative. The General Assembly is conducted according to the rules and regulations adopted by the Assembly. If there is even only one representative of a member requesting a secret ballot, the resolution in this question has to be passed by a secret ballot.
24. The General Assembly has a quorum if more than half of its members are present. If the General Assembly does not have the quorum and cannot pass resolutions, the Board shall convene a new session of the Assembly having the same agenda. The new session is valid regardless of the number of the members represented but only in case there are two members represented in the General Assembly. The General Assembly is competent to pass resolutions in issues that have been made known when the General Assembly was convened. In those issues that were not made known when the Assembly was convened, the Assembly can pass resolutions if all the members of the Association are represented.
25. Each authorized member represented at the General Assembly of the Association has one vote.
26. A resolution of the General Assembly has been passed if more than a half of the participants at the Assembly are voting affirmatively. A General Assembly’s resolution is considered adopted without convening the session if all members of the Association vote affirmatively in writing.
27. For the changing of the objective laid down in the Constitution it is necessary to have the consent of 9/10 of the members. Amendment of the Constitution is passed if two thirds of the votes of the authorized representatives of the General Assembly have been given for it. The amendment of the Constitution comes into force when it is recorded in the register.
28. President of the Association The highest representation right belongs to the President. The President is elected by the General Assembly. The President of the Association is a member of the Board.
President of the Association: 1) convenes and chairs the sessions of the General Assembly 2) signs the resolutions and other documents passed by the General Assembly; 3) at Board meetings, in the event of the parity of votes, the vote of the President is decisive; 4) represents the Association without a letter of authorization.
29. Secretary-General of the Association The Secretary-General is elected by the Board and he/she is a Board member. 1) When authorized by the President calls and chairs the sessions of the General Assembly and signs the resolutions and other documents passed by the General Assembly. 2) The Secretary-General who is chairing the Board meetings of the Association has, in the event of a parity of votes, the decisive vote in case the President is not attending the Board meeting. 3) Supports and assists the President in governing the Association.
30. Board of the Association The Board of the Association is a permanently acting governing body that manages the activities of the Association in accordance with the current Constitution during the period between the sessions of the General Assembly. The Board has to provide the members of the Association with necessary information on the governance and submit a respective report, if requested. The minimum number of Board members is two and the maximum number is five, including the President. Every Board member is entitled to represent the Association in all legal acts, if not stipulated otherwise by law.
31. The General Assembly shall determine the period of authorization of the Board members, the number of elected members and the membership. The decisive factor in appointing the Board members is the number of votes given to the nominated candidates, assuming that over a half of the authorized representatives of the Association’s members participating in the General Assembly will give their votes for the candidate.
32. The Board meetings of the Association are convened by the President or by the Secretary-General if authorized by the President as deemed necessary but not less than once in three months. The Secretary-General shall inform of the Board meeting generally 14 days in advance.
33. The Association’s President, Secretary-General, Managing Director and those invited shall attend the Board meeting. The chairperson is the President, if the President is not present, then the Secretary-General or if not present, then a person from among the Board members. The Board resolutions are written down in the minutes.
34. The Board’s competence includes: 1) deciding on the admission of the members and withdrawal from the membership and temporary suspension of membership: 2) electing the Secretary-General; 3) concluding the employment contract with the Managing Director and the secretariat that are the Association’s permanently acting bodies; 4) approving the principles of remuneration and job descriptions of the Managing Director and the employees of the secretariat; 5) approving the events of the Association, national calendar plans, as well as the records of Estonia and the statute of records; 6) approving the Estonian team for the participation in international competitions; 7) deciding on the Association’s participation in various projects and types of entrepreneurship; 8) laying down the rules for the payment of entrance and membership fees of the Association; 9) convening the General Assembly of the Association and preparing the agenda , including the presentation of the annual report prepared by the Managing Director and approved by the Board to the General Assembly for approval; 10) approving the members of subcommittees and terminating their time of office; 11) deciding on the Association’s transfer of immovables or movables recorded in the register or encumbering them with real right; 12) drawing up the next year’s budget and action plan and presenting them to the General Assembly; 13) deciding on any other issue that does not belong into the competence of the General Assembly; 14) the Board meeting has a quorum if more than half of the members are present; 15) the Board’s resolutions are passed with simple majority of votes. If there is a parity of votes, the decisive position will be the one that the President has voted for or if he/she is not present, the Secretary-General chairing the Board meeting.
35. The membership of the Association may form the committees of different fields.
V Funds and assets of the Association
36. The Association is entitled to engage in business activities in order to meet the objectives specified in the Constitution.
37. The Association’s funds and assets consist of: 1) entrance and membership fees; 2) donations of both natural and legal persons; 3) support from the government and local governments and national and nation- wide sports associations; 4) support from foundation capital and foundations; 5) funds raised by fundraising events for achieving the objectives in accordance with the Constitution, sponsorship and promotional agreements, interest income and other proceeds.
38. The Association may use its funds and assets only for achieving the main objectives stipulated in the Constitution.
39. Donations to the Association for specific purposes are managed, used and disposed of as the donator has desired if it is not contrary to the law or the Constitution. The donator has the right to request a report on the management, use and disposal of the funds.
VI Merger, termination and division of the Association
40. The activities of the Association are terminated in cases and in the way stipulated in the Non-profit Associations Act or other legal acts in force in the Republic of Estonia, or by the resolution adopted at the General Assembly if it is supported by 2/3 of the participants.
41. After the resolution on the termination of the Association is adopted, the General Assembly shall elect the liquidation committee that will settle all the issues related to the management of the Association, its funds and assets and administration. After all creditors’ claims are satisfied and the funds for satisfying the claims not submitted but whose creditors are known are deposited, the rest of the assets is to be transferred to an association belonging to the list of non-profit associations and foundations with income tax incentives or to a public legal person.
The Constitution of the Estonian Field Target Association has been adopted in the General Assembly session held on 1 December 2010.